Logistics is a critical component of many businesses, but it can also be a costly one. One of the biggest challenges that logistics companies face is the reliance on paper. From printing and storage to manual data entry and increased risk of errors, the costs of using paper in logistics can add up quickly. But what many companies don’t realize is that there are also hidden costs associated with using paper, such as increased risk of data breaches and lack of data analytics capabilities. In this blog post, we will explore the hidden costs of using paper in logistics and how a digital platform like Despatchy can help reduce them. We will also look at a real-life example of a company that has successfully made the switch to Despatchy and the benefits they experienced. By the end of this post, you will understand why it’s worth considering Despatchy as a solution for your logistics business.
The costs of using paper in logistics
The costs of using paper in logistics can be broken down into two categories: monetary and non-monetary.
Monetary costs of paper include:
- Printing: The cost of printing documents, such as invoices, shipping labels, and packing slips, can add up quickly.
- Storage: Physical storage space is required to store paper documents, and this can be costly in terms of both money and space.
- Transportation: Shipping paper documents, such as invoices and shipping labels, between different locations can also be costly.
Non-monetary costs of paper include:
- Time spent on manual data entry: When data is stored on paper, it must be manually entered into a computer system, which can be time-consuming and labor-intensive.
- Increased risk of errors: Manual data entry increases the risk of errors, which can lead to rework and wasted resources.
These costs, both monetary and non-monetary, can add up quickly, and they are just the beginning. It’s important to consider the hidden costs that come with using paper in logistics as well.
Printing a proof of delivery (POD) can vary in cost depending on a few different factors, such as the number of PODs needed, the type of paper used, and the printing method. On average, the cost of printing a single POD can range from $0.10 to $0.50, which can add up to hundreds of thousands of dollars over time. However, using an affordable logistic app like Despatchy can help you save money in the long run.
With Despatchy, you can eliminate the need for paper PODs, as all data is stored digitally and easily accessible. Despatchy is a transport management solution that offers automation features and real-time data analytics capabilities, which can streamline your logistics operations and improve your bottom line. Additionally, Despatchy is completely online, so you’ll never lose your PODs. Unlike paper PODs, which drivers can lose or damage, digital PODs are always accessible and easy to track. This means that you’ll never have to worry about lost income due to missing PODs again.
In summary, while printing PODs on paper may be less expensive in the short term, switching to an affordable logistic app like Despatchy can save you money in the long run. Despatchy’s digital data storage and automation capabilities can help you reduce labour costs, increase efficiency, and improve your bottom line. Its real-time data analytics capabilities can help you to identify bottlenecks in your operations and make data-driven decisions.
Despatchy’s platform is user-friendly and easy to use, making it accessible to businesses of all sizes. Its affordable pricing model also makes it accessible for small and medium-sized businesses. With Despatchy, you don’t have to break the bank to have access to a powerful and effective logistics management solution.
If you’re looking for an affordable and effective way to manage your logistics operations, Despatchy is a great option to consider. With its digital data storage and automation capabilities, real-time data analytics, and user-friendly interface, Despatchy can help you save money, increase efficiency, and grow your business. It’s a solution that can help you stay ahead of the competition in today’s fast-paced and ever-changing logistics industry.
The hidden costs of using paper in logistics
In addition to the costs of printing, storage, and transportation, there are also hidden costs associated with using paper in logistics. These include:
- Increased risk of data breaches: Paper documents are often stored in unsecured locations, which increases the risk of data breaches. This can lead to costly security breaches and damage to your reputation.
- Lack of data analytics capabilities: When data is stored on paper, it can be difficult to analyze and make sense of it. This can make it difficult to identify trends, make data-driven decisions, and optimize your logistics operations.
- Lost business opportunities: The inefficiencies of using paper can lead to lost business opportunities. For example, if your logistics operations are not optimized, you may miss out on new customers or contracts.
- Decreased efficiency: The manual nature of paper-based logistics operations can lead to decreased efficiency, which can result in increased costs, longer lead times, and poor customer service.
- Long-term costs: The hidden costs of using paper in logistics can add up over time and may not be immediately obvious. However, in the long-term, they can have a significant impact on your bottom line.
These hidden costs of using paper in logistics can be significant and can impact your bottom line. By switching to a digital platform like Despatchy, you can reduce these costs and improve your logistics operations.
The solution: Despatchy – Complete logistic TMS App
One solution to reducing the hidden costs of using paper in logistics is to switch to a digital platform like Despatchy. Despatchy is an affordable and user-friendly software designed specifically for logistics businesses. Check our licence pricing for more details here. It offers a variety of features that can help reduce the costs associated with using paper, such as:
- Digital data storage: With Despatchy, all of your data is stored electronically, eliminating the need for physical storage space and the costs associated with it. Additionally, digital data storage is more secure than paper, reducing the risk of data breaches.
- Automation of manual tasks: Despatchy allows for the automation of tasks such as data entry, reducing the time and labour costs associated with manual data entry. This can lead to increased efficiency and accuracy, resulting in fewer errors and rework.
- Improved data analytics capabilities: Despatchy provides real-time data analytics, allowing you to track key performance indicators, identify bottlenecks, and make data-driven decisions. This can help you make better decisions, identify areas for improvement, and increase your bottom line.
- Increased efficiency: Despatchy’s user-friendly interface and automation capabilities can help streamline your logistics operations, resulting in increased efficiency, improved customer service, and a more profitable business.
Despatchy offers an affordable and user-friendly solution to the hidden costs of using paper in logistics. By switching to Despatchy, you can save money, increase efficiency, and grow your business. It is worth considering for any logistics business looking to stay ahead of the competition.
Case study: A company that switched to Despatchy
One real-life example of a company that has successfully made the switch to Despatchy is BrizFreight Logistics. BrizFreight Logistics was struggling with the costs and inefficiencies of using paper in its operations. They had a hard time keeping track of their documents, which resulted in lost invoices and delays in payments. Additionally, their manual data entry process was time-consuming and prone to errors. They needed a solution that would help them streamline their operations and improve their bottom line.
After researching different software options, BrizFreight Logistics decided to implement Despatchy. Despatchy’s digital data storage and automation capabilities helped them to reduce their labour costs and increase efficiency. They were able to automate their invoicing and shipping processes, which eliminated the need for manual data entry and reduced the risk of errors. Additionally, Despatchy’s real-time data analytics capabilities helped them to identify bottlenecks in their operations and make data-driven decisions.
The result of implementing Despatchy was a significant reduction in labour costs and an increase in efficiency. BrizFreight Logistics also experienced a noticeable improvement in customer service, which led to increased business and a stronger bottom line.
This real-life example illustrates the benefits that a digital platform like Despatchy can provide for a logistics business. By switching from paper to Despatchy, BrizFreight Logistics was able to reduce costs, increase efficiency, and improve its bottom line. It’s worth considering for any logistics business looking to stay ahead of the competition.
Conclusion
In conclusion, the hidden costs of using paper in logistics can be significant and can impact your bottom line. From increased risk of data breaches to lack of data analytics capabilities, these costs can add up quickly and may not be immediately obvious. However, by switching to affordable and user-friendly software like Despatchy, you can reduce these costs and improve your logistics operations. Despatchy offers a variety of features that can help you save money, increase efficiency, and grow your business.
Despatchy’s digital data storage and automation capabilities can help you reduce labour costs and increase efficiency. Its real-time data analytics capabilities can help you to identify bottlenecks in your operations and make data-driven decisions, which can improve your bottom line. Additionally, Despatchy’s user-friendly interface and automation capabilities can help streamline your logistics operations, resulting in increased efficiency, improved customer service, and a more profitable business.
In this blog post, we have explored the hidden costs of using paper in logistics and how a digital platform like Despatchy can help reduce them. We have also looked at a real-life example of a company that has successfully made the switch to Despatchy and the benefits they experienced. By understanding these hidden costs and the benefits of switching to Despatchy, you can make an informed decision about whether it’s the right solution for your logistics business. Why don’t you try our free version of the logistic app!!
Send us an email at sales@despatchy.com and get in touch with our team.